Summary and Objective

As the Administrative Assistant, you will provide general office reception and diverse administrative support to enhance organizational programs and operations. 

Reports to:                 Project Manager

Location:                    Kansas City, MO (AFA Office)

Classification:           Non-Exempt

Pay Range:                $18-22/hour

Essential Functions

·       Provide organizational administrative support, including but not limited to printing, correspondence, and reporting

·       Maintain team task and timeline information sources

·       Serve as office receptionist in support of office access, operations, and storage

·       Develop and maintain a working knowledge of AFA structure and programming to field phone and email requests

·       Receive, process and distribute incoming/outgoing correspondence and telephone communications for office

·       Support office mailings including the frequent addressing and routing of greeting cards, gift acknowledgement letters and occasional large mailings

·       Develop and maintain a working knowledge of AFA revenue and expense models and connection to programs supported

·       Support accounts receivable by handling checks and occasional cash according to the organization’s segregation of duties

·       Purchase and maintain general office and program supplies

·       Periodic staffing at organizational events

·       Database management and list development

·       Perform other duties as assigned and developed

Competencies

·       Demonstrated professionalism

·       Demonstrated ability to learn new web and computer data and project management systems

·       Above average word processing along with general computer skills

·       Attention to detail and accuracy of work

·       Excellent problem-solving and data analysis

·       Manage a variety of tasks supporting a diverse set of internal stakeholders

·       Strong written and verbal communication, including proofreading and editing

·       Strong interpersonal communication skills to interact with significant parties within and outside the AFA office 

·       Ability to work with a broad demographic of ages, professions, and educational levels

Required Education and Experience

·       Associate’s degree required and/or training in administrative support

·       3-5 years of related office experience

·       Experience in database entry and records maintenance, ideally within a customer relations management (CRM) system

·   Extensive experience with the Microsoft Office suite

Desired Education and Experience

·       Bachelors degree in businness administration or similiar field/

Supervisory Responsibility

This position has no direct or indirect supervision of other staff.

Work Environment

This job operates primarily in a professional office environment.

Physical Demands

While performing the duties of this job, and subject to request for reasonable accommodations, you would be required to constantly operate a computer and other office equipment as needed (i.e. phone, copier/scanner, postage meter, etc.).  You must also be able to remain in a stationary position most of the day and to exchange information with internal and external constituents regularly.  Occasionally, you may be required to move or position equipment weighing 5-10 pounds.

Position Type/Regular Hours of Work

This is a full-time position at the organization’s primary office, and regular hours of work and days are Monday through Friday, 8:00 a.m. to 5:00 p.m.  You will be expected to work some evenings and weekends as needed.

Travel

Travel is limited and primarily local during the business day, although some out-of-area and overnight travel associated with AFA programs or required training is possible. 

Equal Employment Opportunity 

Agriculture Future of America (AFA) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, AFA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

AFA expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of AFA’s employees to perform their job duties may result in discipline up to and including discharge. 

Visit our website to view our commitment to Diversity, Equity and Inclusion (DEI)